If you’re an international student, scholar, or professional in the US, you may have encountered Sprintax software in your journey to understand and fulfill your tax obligations.
Sprintax offers two main services: Sprintax Calculus and Sprintax Returns.
Although both cater to the unique tax needs of nonresidents, they serve distinct functions within the tax compliance process.
Here’s a closer look at the difference between Sprintax Calculus and Sprintax Returns – and when to use each one!
What is Sprintax Calculus?
Sprintax Calculus is a tax compliance software designed to handle tax withholding calculations for nonresidents, particularly in academic or employment settings.
With that in mind, this tool is often used by universities, colleges, and employers who hire or support nonresident students, scholars, and employees.
As a nonresident in the US, Sprintax Calculus will assist institutions with managing tax withholding correctly by:
- Determining residency status: Calculus uses a detailed questionnaire to establish whether an individual is a resident or nonresident for tax purposes. This is essential because tax rules differ depending on residency status.
- Withholding tax based on treaty benefits: Sprintax Calculus will consider international tax treaties between the US and other countries. If a tax treaty exists, nonresidents may be eligible for reduced tax rates or even exemptions, which Sprintax Calculus calculates automatically.
- Accurate tax withholding for payroll: For nonresident employees, Sprintax Calculus calculates the correct amount of federal and FICA (Social Security and Medicare) taxes that should be withheld from each paycheck, based on factors such as residency status and treaty benefits.
- Generation of pre withholding tax forms and 1042-S income document: Based on your circumstances when completing the Calculus questionnaire, the system will generate the relevant pre withholding forms such as a W-8BEN, 8233, W-4, W9 or even W-7 and SS5 if/where applicable. The system also has the capability to generate a 1042-S income document (Relevant if you had treaty exempt income or 1042-S reportable payments such as taxable scholarship, prizes, awards) where if you are expected to receive a 1042-S income document and have provided e-consent to receive this document, it will be available digitally on your account.
Essentially, Sprintax Calculus acts as an administrative tool for your institution that is making payments to you, ensuring they’re meeting complex federal tax requirements when making payments to foreign nationals in the USA.
When should you use Sprintax Calculus?
Sprintax Calculus will help to ensure the correct tax amounts are withheld from payments being made to nonresidents.
As an individual nonresident, you will usually receive an invitation to complete a questionnaire on Calculus from your institution, where you will be asked to complete a tax related questionnaire to understand your tax position. This will help your organization to withhold taxes accordingly on payments made to you.
What is Sprintax Returns?
Sprintax Returns is the go-to self-service tax filing software for nonresidents in the US.
Our service guides international students, scholars, and other nonresidents through the tax return preparation and filing process.
Sprintax Returns supports nonresidents by:
- Completing Federal tax returns: We help nonresidents complete Form 1040-NR, which is required by the IRS for nonresident aliens who have received reportable US income during the year. This includes identifying income sources, deductions, and credits specific to nonresidents.
- Preparing State tax returns: In addition to federal filing, Sprintax Returns can prepare state tax returns, which may be required depending on where you lived or worked in the US.
- Claiming treaty benefits and avoiding overpayments: The software identifies tax treaty benefits to ensure that eligible nonresidents are not overpaying taxes. Sprintax Returns also provides guidance for claiming refunds when applicable.
- Step-by-step guidance for nonresident tax filers: Since tax filing in the US can be complicated for nonresidents, Sprintax Returns offers a streamlined process with instructions and support.
When should you use Sprintax Returns?
If you’re a nonresident individual (such as an international student or scholar) in the US, you’ll need Sprintax Returns to complete and file your annual tax return.
Unlike Sprintax Calculus, this software is for personal use and is accessible directly to individuals.
Key differences between Sprintax Calculus and Sprintax Returns
| Feature | Sprintax Calculus | Sprintax Returns |
|---|---|---|
| Purpose | For calculating correct tax withholding on payments being made to you by your payer | For preparing annual income tax returns |
| Primary user | Nonresident individuals as well as Institutions and employers | Nonresident individuals |
| Residency determination | Determines residency for tax purposes | Determines residency for tax filing purposes |
| Treaty benefits | Understands tax treaty eligibility to apply a reduced rate of withholding on payments being made to you during the year | Applies benefits to tax returns |
| Functionality | Generates pre withholding tax forms such as 8233, W-8BEN, W-4 and 1042-S income documents where applicable | Completes federal and state tax returns |
| Interaction with user | Used directly by individuals to generate their pre withholding forms and access their 1042-S | Used directly by individuals for tax filing |
Why understanding the difference matters
Knowing the distinction between Sprintax Calculus and Sprintax Returns can save both institutions and nonresident individuals time and stress!
For nonresident individuals, using Sprintax Calculus helps your institution understand your tax position and generate important pre-withholding tax forms to ensure the correct amount of tax is withheld from payments being made to you by your institution
For nonresident individuals, Sprintax Returns simplifies the end-of-year income tax return filing process, reduces the risk of overpaying taxes, and helps in claiming refunds if applicable.
How to access Sprintax Returns and Sprintax Calculus
Sprintax Calculus is typically accessed via an invitation from an employer or educational institution.
It is also important to note that there is an open ended version of the Sprintax Calculus software, called Sprintax Forms, where if a nonresident individual wishes to generate their pre withholding forms ahead of receiving payment from an institution, they can create an account, add in their institution/payors details, proceed through a similar tax questionnaire and then have their pre withholding forms generated for a fee.
When your institution is using Calculus and invites you to complete your tax questionnaire under their institutional Calculus account, there is no fee associated with generating your pre withholding forms and understanding your tax position.
Generally, if you are using Sprintax Forms outside of an institutional account, then there is a fee to understand your tax residency, treaty eligibility, FICA exemption and to have your pre withholding forms generated such as a W-4, W-8BEN, 8233 or even the SS5 as part of the social security application
Sprintax Returns is directly accessible by individuals for personal use, however, it is likely that your institution may also provide access to the Sprintax Returns software and will send you an invitation to use this software during the tax season.
It is also important to note that if you have a Calculus account and you are about to use your Sprintax Returns account, that you will be able to transfer information, such as your 1042-S form and other details, from your Calculus account to your Sprintax Returns account when/if you are using the same credentials to access the software.
In summary:
- Sprintax Calculus = Understanding your tax position when your institution is making payments to you
- Sprintax Returns = Income tax return preparation for individuals
By choosing the right Sprintax service, you can streamline your tax obligations and feel confident that you’re meeting US tax requirements accurately!
